Minutes for May 18, 2017
COMMUNITY FOOD CO-OP
BOARD OF DIRECTORS’ (BOD) MEETING
18 MAY 2017 AT CO-OP CLUBHOUSE
PRESENT: A. DAWOOD, D. DAVIDSON, K. THOMAS, L. PETERMANN, J. MADGIC, B. BUCHANAN,
C. HILDRETH, C. BYKER, K. WISEMAN (GENERAL MANAGER, J. MADDEN (FACILITATOR),
L. HAUGAN (EXECUTIVE ASSISTANT)
EXCUSED: S. QUARLES
I. CHECK-INS, AGENDA, MINUTES
Proposed meeting agenda and draft of April minutes were approved as revised. Calendar and action items were reviewed.
II. MEMBER FORUM Karl Otteinstein & Karen Ososki attended. They shared their concerns about not adding any retail space to the Co-op West Main if we go forward with the addition & gave the Board information on another grocery store in Idaho that successfully did a retail expansion with 10 foot openings.
III. COMMITTEE REPORTS
Finance: The Board approved a Profitability Bonus of $30k for the 3rd quarter of fiscal year 2016-17; Lori recused herself. The Board reviewed the proposed budget for fiscal year 2017-18 and approved it as proposed.
Nominations & Process (NAP): Reviewed the proposed changes to the Board Director Job Description; NAP will continue to work on some of the language in that to ensure it’s clear. The Board ratified election results: Kris Thomas, Lori Petermann & Katie Coyle were elected, and the bylaws change passed. The officer slate was reviewed; an interim President is still needed for July 1 – December 31; Deb & Jennifer will discuss options. Officer slate will be confirmed at the June Board meeting.
Farm to Food Bank: We submitted a grant proposal to Red Ants Pants Festival for $1,000; recipients are announced next month. Jennifer met with Jill Holder from the Gallatin Valley Food Bank to discuss the idea of a fundraising event next fall.
Personnel: will discuss the GM check-in during Executive Session.
Giving: We matched $3,000 in donations to the Trust for Public Land during Give Big Gallatin Valley.
Cooperative Vision ad hoc: We reviewed the latest draft of the Cooperative Vision & discussed the notion of developing a Cooperative Work Plan that would function as our strategic plan. This may be developed at the annual retreat.
IV. GENERAL MANAGER REPORT New farmer & rancher photos are going up in both stores. The Board discussed the planning process for a possible addition at Co-op West Main. Our initial plans did not include adding retail space, but after hearing concerns from members, the Board felt it was important to explore options for adding retail & discussed adding a couple thousand square feet on the N end of the building for bulk and other items. The ad hoc Planning Committee will investigate this option.
V. MISCELLANEOUS Reviewed the GMM; it went well & was well attended. Discussed holding the 2018 GMM at another location next year.
VI. REVIEW OF ACTION ITEMS
VII. ADJOURNED at 9:23pm for Executive Session
VIII. EXECUTIVE SESSION Discuss General Manager’s check-in
PRESENT: A. DAWOOD, D. DAVIDSON, K. THOMAS, J. MADGIC, B. BUCHANAN, C. HILDRETH, C. BYKER
IX. ADJOURNED at 9:45pm