Minutes for May 18, 2017

COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS’ (BOD) MEETING

18 MAY 2017 AT CO-OP CLUBHOUSE

MINUTES

 

PRESENT: A. DAWOOD, D. DAVIDSON, K. THOMAS, L. PETERMANN, J. MADGIC, B. BUCHANAN,         

C. HILDRETH, C. BYKER, K. WISEMAN (GENERAL MANAGER, J. MADDEN (FACILITATOR), 

L. HAUGAN (EXECUTIVE ASSISTANT)

EXCUSED: S. QUARLES

 

I. CHECK-INS, AGENDA, MINUTES

Proposed meeting agenda and draft of April minutes were approved as revised. Calendar and action items were reviewed.

 

II. MEMBER FORUM Karl Otteinstein & Karen Ososki attended. They shared their concerns about not adding any retail space to the Co-op West Main if we go forward with the addition & gave the Board information on another grocery store in Idaho that successfully did a retail expansion with 10 foot openings.

 

III. COMMITTEE REPORTS

Finance: The Board approved a Profitability Bonus of $30k for the 3rd quarter of fiscal year 2016-17; Lori recused herself. The Board reviewed the proposed budget for fiscal year 2017-18 and approved it as proposed.

Nominations & Process (NAP): Reviewed the proposed changes to the Board Director Job Description; NAP will continue to work on some of the language in that to ensure it’s clear. The Board ratified election results: Kris Thomas, Lori Petermann & Katie Coyle were elected, and the bylaws change passed. The officer slate was reviewed; an interim President is still needed for July 1 – December 31; Deb & Jennifer will discuss options. Officer slate will be confirmed at the June Board meeting.

Farm to Food Bank: We submitted a grant proposal to Red Ants Pants Festival for $1,000; recipients are announced next month. Jennifer met with Jill Holder from the Gallatin Valley Food Bank to discuss the idea of a fundraising event next fall.

Personnel: will discuss the GM check-in during Executive Session.

Giving: We matched $3,000 in donations to the Trust for Public Land during Give Big Gallatin Valley.

Cooperative Vision ad hoc: We reviewed the latest draft of the Cooperative Vision & discussed the notion of developing a Cooperative Work Plan that would function as our strategic plan. This may be developed at the annual retreat.

 

IV. GENERAL MANAGER REPORT New farmer & rancher photos are going up in both stores. The Board discussed the planning process for a possible addition at Co-op West Main. Our initial plans did not include adding retail space, but after hearing concerns from members, the Board felt it was important to explore options for adding retail & discussed adding a couple thousand square feet on the N end of the building for bulk and other items. The ad hoc Planning Committee will investigate this option.

 

V. MISCELLANEOUS Reviewed the GMM; it went well & was well attended. Discussed holding the 2018 GMM at another location next year.

 

VI. REVIEW OF ACTION ITEMS

 

VII. ADJOURNED at 9:23pm for Executive Session

 

VIII. EXECUTIVE SESSION Discuss General Manager’s check-in

PRESENT: A. DAWOOD, D. DAVIDSON, K. THOMAS, J. MADGIC, B. BUCHANAN, C. HILDRETH, C. BYKER

 

IX. ADJOURNED at 9:45pm