Minutes for July 9, 2019

COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS (BOD) MEETING

9 July, 2019 AT CO-OP TRAINING ROOM

MINUTES

 

PRESENT: B. BUCHANAN, A. DAWOOD, C. HILDRETH, L. PETERMANN, S. QUARLES, K. THOMAS, K. WISEMAN (GENERAL MANAGER), J. MADDEN (FACILITATOR), T. RODRIGUEZ (BOARD ASSISTANT-IN-TRAINING), S. SEBREN (BOARD ASSISTANT, OUTGOING)

 

EXCUSED: K. COYLE, J. MADGIC, C. SHANKS

 

MEMBER FORUM:  No members.

 

CONSENT AGENDA: All committee notes were accepted. Minutes were approved. Calendar was reviewed.

 

COMMITTEE ITEMS THAT REQUIRE BOARD ACTION:

  • Board reviewed document from NAP Committee and suggested edits.

 

FINANCE

  • In May, 7.34% global sales growth (CWM 7.42% CDT6.95%). In June, approximately 8% growth at CWM, excluding the days we were closed. So sales down for the whole month, but good growth on the days CWM was open. CDT nearly 20% growth in June, helped by the CWM store closure.
  • Board approved a bonus for all staff (minus the GM) who worked during the expansion project.
  • After Request for Proposals process and recommendation by Finance, the Board chose new accounting firm, Amatics CPA.

 

GENERAL MANAGER REPORT

  • At $880K at the end of June, cash position for this point in the expansion project is better than expected.
  • Repairs underway on a section of new roof that leaked during heavy rainfall.
  • Our IT staff and outside consultants are resolving network issues that arose after moving the Main Office computers.
  • Anticipated end of the last phase of construction to be at end of August.
  • The Co-op is experiencing the applicant drought facing other businesses in the area. Currently 12-15 full-time positions open.

 

MISCELLANEOUS:

  • 4-H Auction July 19th.  Susan and other board members to attend and purchase pigs for donation to Fork and Spoon.
  • Board of Directors retreat is October 25-26, and will be held on-site.
  • Open and Local celebration is July 18 in Amsterdam. The Co-op is a lead sponsor.
  • The Board confirmed there will be an August Board meeting August 13.
  • The Board unanimously approved the Big Move Bonus for staff.

 

 

AJOURNED FOR EXECUTIVE SESSION 8:40pm

EXECUTIVE SESSION ADJOURNED 9:10pm

 

PRESENT: B. BUCHANAN, A. DAWOOD, C. HILDRETH, S. QUARLES, K. THOMAS