Minutes for January 8, 2019

COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS (BOD) MEETING

8 January, 2019 AT CO-OP CLUBHOUSE

MINUTES

PRESENT: B. BUCHANAN, C. HILDRETH, L. PETERMANN, J. MADGIC, S. QUARLES, C. SHANKS, K. THOMAS, J. MADDEN (FACILITATOR), S. SEBREN (BOARD ASSISTANT), K. WISEMAN (GENERAL MANAGER)
EXCUSED: K. COYLE, A. DAWOOD

MEMBER FORUM: no members
CHECK-INS: Proposed meeting agenda and draft of November minutes were approved. Calendar and action items were reviewed.
CONSENT AGENDA: All committee notes were accepted.
COMMITTEE ITEMS THAT REQUIRE BOARD ACTION

NAP committee recommends a bylaw change to the following:

      1. Article III Section 4 – the word “electronic” should be inserted in front of newsletter and “if possible” should be deleted.
        1. Original – Written notice shall be prominently posted in the store and included in the newsletter, if possible.
        2. Proposed – Written notice shall be prominently posted in the store and included in the electronic newsletter.
      2. Article IV Section 10 a) – include and / or electronic
        1. Original – when verbal consent has been given by all of the BOD members, and
        2. Proposed – when verbal and / or electronic consent has been given by all of the BOD members, and

FINANCE

  • November’s wages and cost of goods were high, although most of that was due to pre-holiday purchasing

GMM REPORT

  • Christmas Day at CWM was 42% higher than last year.
  • CDT was closed for 5 days but was made up for by growth at CWM.

PERSONNEL

  • Anne Johnson, HR manager, is retiring in January.

EXPANSION PROJECT AND UPDATES

  • New check stands will start to be installed in February.
  • Co-op will start a customer experience survey through NCG, which will invite random customers to take a survey in exchange for a reward (coupon).

MISCELLANEOUS

  • GMM will be held May 16 at 6pm.
  • Board discussed which members may want to join Open & Local.

40th ANNIVERSARY COMMITTEE

  • As part of the Co-op’s 40th anniversary, the Co-op will sponsor 40 trees to be planted on public land on the east and west sides of town.

STRATEGIC PLANNING SUBCOMMITTEE REPORTS

  • Each committee (Finance, Customer Experience and Staff Experience) offered a presentation that will be discussed with upper level management team in February.

Adjourned 8:50 for Executive Session (review Board Assistant check-in)
PRESENT: B. BUCHANAN, C. HILDRETH, L. PETERMANN, J. MADGIC, S. QUARLES, C. SHANKS, K. THOMAS
EXECUTIVE SESSION adjourned at 9pm