COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS MEETING

REMOTE VIA ZOOM, 6:30 PM

11 FEBRUARY 2021

MEETING MINUTES

 

PRESENT: A. DAWOOD, C. HILDRETH, J. MADGIC, L. PETERMANN, S. QUARLES, C. SHANKS, M. SKOGLUND, K. WISEMAN (GENERAL MANAGER), J. MADDEN (FACILITATOR), T. RODRIGUEZ (BOARD ASSISTANT). Co-op Members J. BATTON, J. BARTON, M. COBURN, C. HRENYA (Visitors).

 EXCUSED: B. BUCHANAN, H. KIM.

 

Check-Ins

MEMBER FORUM: Four Co-op members/prospective Board candidates were in attendance to observe and to fulfill the requirements of the Board’s Nomination process.

 

CONSENT AGENDA All committee notes were accepted. Minutes were approved. Action item checklist was reviewed.

 

GENERAL MANAGER’S REPORT

We had our first profitable month in 2020 in December: $16K not including depreciation. January 2021’s profit was around $19K.  Our cash position is still pretty strong.

 

COVID-19 Vaccine: HR will offer one paid day off for each of the vaccine shots a staff member receives. This PTO can be used anytime. This is comparable or better to other co-ops. Governor Gianforte lifted the state mask mandate. Even though there still is a mask mandate in Gallatin County, many people will now feel free to disregard it. The Co-op is not going to change our rules on requiring masks and social distancing until CDC guidelines recommend. This is similar to the Co-op’s no firearms on premises policy, as personal property laws supersede any change in concealed carry laws or government relaxing of Covid precautions. Shoppers and staff have been doing pretty well with distancing in the Bulk room as we get self-serve bins back up and running.

 

MISCELLANEOUS

DEI (Standing agenda item): The Staff DEI Committee had turnover, mostly due to members no longer working at the Co-op. Columinate co-op consultants have affordable trainings available to the Board, including DEI topics.

 

FINANCE

Customer count has gone down, while basket size has gone up. Customers are reducing trips and buying more less often. We usually don’t show a profit for the 2nd quarter because of high labor and low sales. This year we did pretty well, but still no profit. The Finance Committee does not recommend a Profitability Bonus for the 2nd Quarter. Since there is forgiven PPP Loan cash on hand and because of the staff’s rising to the challenges of the pandemic, THE FINANCE COMMITTEE PROPOSES AN APPRECIATION BONUS FOR STAFF/STRESS PAY of $1/hour per staffer (minus GM) for the second quarter, roughly $50K. APPROVED BY THE BOARD AS PROPOSED.

 

REVIEW OF ACTION ITEMS

EXECUTIVE SESSION Start: 8:00 PM End: 8:17 PM