COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS MEETING

REMOTE VIA ZOOM, 6:30 PM

9 September 2021

MEETING MINUTES

 

PRESENT: M. COBURN, C. HILDRETH, H. KIM, S. QUARLES, C. SHANKS, M. SKOGLUND, K. WISEMAN (GENERAL MANAGER), T. RODRIGUEZ (BOARD ASSISTANT).

EXCUSED: J. BATTON, J.MADGIC, L. PETERMANN, J. MADDEN (FACILITATOR).

 

Check-Ins

MEMBER FORUM: No members in attendance.

 

CONSENT AGENDA

COMMITTEE ITEMS THAT REQUIRE BOARD ACTION

 

GENERAL MANAGER’S REPORT

Very strong month of sales at CDT, with sales levels comparable to 2019 despite ongoing labor challenges at distributors and supply chain issues big manufacturers. Shortage of experienced kitchen workers is limiting what can be produced for CWM and will delay the opening of the hot bar. Our job fair in August was very successful and efficient, with managers on site to hold interviews. Seven people were hired, and good outreach was made with MSU students.

 

Discussion of the Co-op’s antiquated, slow Membership Agreement process (signing up new members).  Management request to update to an online process. DECISION: The Board approved Co-op memberships to be sold online for payment in full, and in person for those needing to pay in installments or who need assistance with the online application.

 

MISCELLANEOUS

Recap of two webinars on Policy Governance for Co-op Boards of Directors attended by Board President. Board Committee Meetings/Reports Process Discussion: How committees do work and share info when not meeting in person.

 

Unanimous DECISION for in-person retreat on site at the Co-op West Main offices.

 

FINANCE

Wages are under budget, which is great for the bottom line but not great for workers to be understaffed. A second starting wage increase to $17 and up to $20 for experienced cooks is under consideration. Controller Hanah McCarthy has been shopping around and comparing insurance plans.

 

We received $137,000 from the IRS from the Employee Retention Credit and ARPA adjustments from the second quarter on our 941 return. We distributed appreciation bonuses in the last paycheck, coming in just under $95,375. The Board has approved $240,000 in bonuses for the 2021 fiscal year. This is by far the most we’ve given out and is in addition to appreciation pay given early in the pandemic. Initially, federal money enabled us to distribute the bonuses but it’s our continued success that has allowed us to continue them.

 

REVIEW OF ACTION ITEMS

EXECUTIVE SESSION