Minutes for August 17, 2017

Minutes for August 17, 2017

COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS’ (BOD) MEETING

17 AUGUST 2017 AT CO-OP CLUBHOUSE

MINUTES

 

PRESENT: A. DAWOOD, K. THOMAS, L. PETERMANN, J. MADGIC, B. BUCHANAN, C. BYKER, K. COYLE,

C. HILDRETH, J. MADDEN (FACILITATOR), K. WISEMAN (GENERAL MANAGER, L. HAUGAN (BOARD ASSISTANT)

EXCUSED: S. QUARLES

 

I. CHECK-INS, AGENDA, MINUTES

Proposed meeting agenda and draft of July minutes were approved as revised. Calendar and action items were reviewed.

 

II. CONSENT AGENDA

Nominations & Process (NAP): The Board approved proposed changes to the Board Officer Duties.

 

III. COMMITTEE REPORTS

4-H ad hoc: We bought 3 hogs at the 4-H auction & are donating the meat to the Community Café. The Board will be volunteering at the Community Café on October 2nd; pork from these hogs will be served that night. Kelly Walunis is the guest chef.

 

IV. BUILDING EXPANSION PROJECT COMMUNICATION & UPDATES

The Board looked at two estimates – one that incorporates green elements into the building & one that does not. The cost difference is about $1.2 million. The Board decided to go with the budget with green elements. Katie abstained from voting because she missed informative meetings about the project. The green elements include a green roof, passive and active solar, cross laminated timbers made in Montana, a high efficiency heat recovery system, and a turbine generator that works as a backup energy supply so we’ll have power during power outages. We will be sending out a mailer to our member-owners about this project as well as scheduling open meetings for member-owners to discuss the project. A member loan drive is also in the works.

 

V. FINANCE The Board approved a Profitability Bonus of $40k for the 4th quarter of fiscal year 2016-17; Lori recused herself. The Board discussed member loan interest rates & terms; the details will be finalized at a later meeting.

 

VI. GENERAL MANAGER REPORT We’re doing some new monthly member sales starting in September.

VII. MISCELLANEOUS The retreat committee is working on the agenda. This year’s Board retreat is October 6th – 8th at B Bar Ranch.

 

VIII. REVIEW OF ACTION ITEMS

 

IX. ADJOURNED at 8:37pm