COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS MEETING

REMOTE VIA ZOOM, 6:30 PM

12 August 2021

MEETING MINUTES

 

PRESENT: J. BATTON, M. COBURN, C. HILDRETH, H. KIM, J. MADGIC, L. PETERMANN, S. QUARLES, C. SHANKS, J. MADDEN (FACILITATOR), K. WISEMAN (GENERAL MANAGER).

EXCUSED: M. SKOGLUND, T. RODRIGUEZ (BOARD ASSISTANT).

 

Check-Ins

MEMBER FORUM: No members in attendance.

CONSENT AGENDA

 

COMMITTEE ITEMS THAT REQUIRE BOARD ACTION

Tentative Board retreat dates were approved for November 12 and 13, 2021. Officers slate was decided: President, Cameron Hildreth, Vice President, Carmen Byker-Shanks, Treasurer, Hyun Kim, Secretary Susan Quarles. The Board will initiate the process of appointing a new staff director since Lori Petermann will be resigning her position upon the appointment of a new Board member. She will remain on the Board until the new staff director is appointed. This Board seat is not required to be a staff person, but it’s important to the Board to have the perspective of staff. Many thanks to Lori for her many contributions to the Board.

 

GENERAL MANAGER’S REPORT

Sales growth continues at both stores, with sales at the levels of the last “normal” summer, 2018. Personnel remains our primary hurdle. Center Store and Food Service departments face the largest challenges. We are working on a job campaign at MSU (trying to figure out how to modify shifts to fit student schedules) and we’ll participate in a job fair at MSU. A new hire was added to the HR team to assist in all areas and these recruitment efforts. Longtime Facilities Manager, Chris Berman left the Co-op to pursue a “dream job” incorporating his many skills and interests. We’re grateful for his work and dedication to the Co-op. The Produce section at CWM has been restructured with custom made fixtures and more space. The Specialty department will gain more room as well; new cheese cooler still to arrive.

 

MISCELLANEOUS

The decision to have the September Board meeting in person or via Zoom will be made closer to the date of the meeting. The Board discussed the 20214-H Auction and budget. With rising interest, pigs were more expensive this year. The committee will come up with a figure and discuss raising the cap to spend at auction in 2022 with Hanah McCarthy, Co-op Controller. The Board viewed a data analytics proposal.

 

FINANCE

The Board approved the modified 2021-2022 budget as presented by management. Staff Appreciation Bonus: The Board ratified the $2 per hour worked in 4th quarter that was approved by e-mail. A 2022-2023 budget model with estimates for the potential effects of Whole Foods was reviewed for informational purposes. 

 

REVIEW OF ACTION ITEMS

EXECUTIVE SESSION

The Board reviewed summary Staff Survey results.