Mintues for November 16, 2017

COMMUNITY FOOD CO-OP

BOARD OF DIRECTORS (BoD) MEETING

16 NOVEMBER 2017 AT CO-OP CLUBHOUSE

MINUTES

PRESENT: B. BUCHANAN, A. DAWOOD, K. COYLE, J. MADDEN (BOARD FACILITATOR), J. MADGIC, C. HILDRETH, S. SEBREN (CURRENT BOARD ASSISTANT), L. PETERMANN, S. QUARLES, K. THOMAS, K. WISEMAN (GENERAL MANAGER)

EXCUSED: C. SHANKS      

GUESTS: W. NELSON (STAFF), STEFAN JOHNSON                                                     

I.        MEMBER FORUM                                                                       

Attended by Stefan Johnson   

II.       UPDATE ON MONTANA PORK COMPANY (MPC) FROM WYATT NELSON

Board approved empowering the management team to move forward in the creation of Montana Pork Company to sell sausage to outside vendors.

III.      CHECK-INS                                                                             

Proposed meeting agenda and draft of October minutes were approved as revised. Calendar and action items were reviewed.

IV.     CONSENT AGENDA                                                                  

None

V.      COMMITTEE ITEMS THAT REQUIRE BOARD ACTION                               

• Approved adding Hanah McCarthy, Assistant Controller, as a signer on bank docs
• Farm to Food Bank program will be phased out rather than stop at year’s end

Nominations & Process (NAP):

Decided to explore the feasibility of in-store paperless voting during the coming year and implement sometime after Expansion Project is finished

VI.     EXPANSION PROJECT COMMUNICATION & UPDATES                                                                 Member loan drive began and has raised $800K in10 days

VII.      FINANCE                                                                                 

• Board approved a staff profitability bonus for Q3 (July-September). Staff member Lori Petermann recused herself from vote

• Approved Member Dividend for fiscal year 2016-17
• Accepted First Interstate Bank’s terms for financing the Expansion Project

VIII.   GENERAL MANAGER REPORT                                                     

Strong growth in lots of areas in the store. Kelly has been conducting staff meetings about the Expansion Project. Member meeting is scheduled for December 5 at the Bozeman Public Library and announcements will be posted.

IX.     MISCELLANEOUS                                                                      

          None

X.      REVIEW OF ACTION ITEMS

XI.     Adjourned at 8:04pm                                                              

XII.    EXECUTIVE SESSION                                                                 

Facilitator review

XIII.    Adjourned at 8:17pm

PRESENT:  B. BUCHANAN, A. DAWOOD, K. COYLE, J. MADGIC, C. HILDRETH, L. PETERMANN, S. QUARLES, K. THOMAS

Next meeting January 18, 2018